Meeting Timeline


Timing

Name of Role

Role

7:00 AM

Sergeant -at-Arms

·       Calls Meeting to Order

·       Asks Everyone to Check-in on
Social Media

·       Introduce Invocation

7:02

Invocation

·       Stands and provides short inspirational
thought

·       Invites group to stand and leads
the Pledge

·       Introduce Toastmaster of the
Day

7:04

Toastmaster of the Day (TOD)

Before the Meeting

·
Communicates
with members prior to the meeting to ensure all meeting roles are filled

·
Determines
meeting theme and communicates it to Grammarian and Table Topic Master

·
Gathers
information from speakers including Path, level, and speech title

·
Exports
and prints agenda for all meeting participants

Day of Meeting

·
Arrives
early to ensure room is set, trouble shoot unexpected problems, fill meeting
roles, to ensure the meeting runs smoothly

·
Watches
timing to ensure meeting ends on time

Introduces Meeting Theme

Introduces Helpers

·
Ah
Counter

·
Indefinite
Statement

·
Timer

·
Vote
Counter

·
Grammarian

·
Videographer

Introduces Speaker 1

Information provided by speaker

Path and Level

Speech Title

Shakes Speaker’s hand and moves away from the lectern

7:08

Speaker 1

Typically, 5-7 minutes

7:15

Toastmaster

Shakes Speaker hand and thanks him/her

Introduces Speaker 2

Information provided by speaker

Path and Level

Speech Title

Shakes Speaker’s hand and moves away from the lectern

7:16

Speaker 2

5-7 Minutes

7:23

Toastmaster

Shakes Speaker hand and thanks him/her

Introduces Speaker 2

Information provided by speaker

Path and Level

Speech Title

Shakes Speaker’s hand and moves away from the lectern

7:24

Speaker 3

5-7 minutes

7:31

Toastmaster

·       Shakes Speaker hand and
thanks him/her

·       Wraps up Speaker portion of the
meeting

·
Asks
Timer if all speakers Qualified

·
Calls
for a vote

·       Introduces Table Topics
Master

·       Shakes his/her hand and sits down

7:33

Table Topics

Leads Group in Table Topics

·
Asks
timer for timing requirements

·
Asks
Grammarian to review “word of the day”

·
Asks
prepared question, usually related to theme (ideally of those who don’t have
roles at that meeting, but this is not always possible)

·
Watches
TOD for signal that time is up

·
Asks
Timer if everyone qualified

·
Asks
Grammarian if everyone has used “word of the day”

·
Calls
for a vote

·
Introduces
General Evaluator

·
Shakes
his or her hand and sits down

7:43

General Evaluator

·       Explains the evaluation
portion of the meeting

·       Asks timer for timing
requirements for evaluations

·
Introduces Evaluator 1(shakes hand and moves away from the lectern)

·
Returns to the lectern (shakes evaluators hand and thanks him/her)

·       Introduces Evaluator 2(shakes hand and moves away
from the lectern)

·
Returns to the lectern (shakes evaluators hand and thanks him/her)

·       Introduces Evaluator 3(shakes hand and moves away
from the lectern)

·
Returns to the lectern (shakes evaluators hand and thanks him/her)

·       Asks for reports:

·       Timing

·       Grammarian

·       Ah Counter

·       IS Counter

·
Provides overall assessment of meeting (feedback on what worked and
what didn’t work as well)

·
Turns Meeting over to Presiding Officer

7:55

Presiding Officer

·       Makes Announcements

·       Inducts new members

·       Recognizes Pathways
achievements

·       Presents Awards for the Day

·       Presents “Big Toa”

·       Asks Winners to take pictures
for Facebook

8:00

Adjourn

·       VP of PR

·       Takes Pictures and posts to
Facebook and the Website